Many advantages
– When we now start using Exchange Online, the e-mail solution that is part of MS365, we get a lot of new functionality and many advantages. E-mail and calendar will work more seamlessly with the other tools in MS365, and collaboration with others who use the same solution will also be easier, says IT Director Gard Thomassen.
– In addition, we are starting an initiative where UiO will use the full functionality of MS365 to a greater extent, and use chat in Teams for simple inquiries instead of sending e-mail, and send links to documents instead of sending them as attachments. This way, we can reduce the amount of data we store, saving money and reducing our carbon footprint, Thomassen continues..?
A good and necessary change
UiO has been using Microsoft's e-mail solution Exchange and MS365 (formerly Office 365) for more than 10 years now. When Exchange was introduced, it was decided that UiO should operate the solution on its own servers. Now it has been decided that e-mail and calendar should also be part of MS365.
– Exchange in MS365 also gives us a more secure solution with two-factor authentication on all e-mail, which was not possible with the old solution. In addition, there is better access to expertise about the newer solution, which is very important for operations. E-mail in MS365 is also the most common solution in the sector, so when we also move over, collaboration and common solutions will be easier. This is a good, but most importantly a necessary change, the IT Director explains..
Hva kommer til ? skje?
What will happen? All students and employees will have their e-mail and calendar data moved to the new e-mail solution. Everyone will be notified well in advance before the move, and schedules and more information will be available when ready. The IT department wants to have a complete picture of what we are switching to, and how we will work. This is being worked on intensively now, and the results will be presented to everyone at UiO when ready. Frank Paul Silye from the IT department's section for digital communication leads the technical work of the migration and explains:
– The move will bring several new features, especially when used with other tools from MS365. A new and more Mac-like version of Outlook will be available for Mac users, and everyone can also use Outlook Mobile on phones and tablets, which we have not been able to recommend before. We will provide information on which other programs will work on which platforms and how to use them
No red data
.jpg)
UiO IT legal adviser Isak Falch Alsos has also been involved in the preparatory work for the e-mail transition. He has been involved in assessments of how we should handle information with protection needs, so-called "red data", in the new solution. "Red data" is data that contains special categories of personal information or other sensitive information that requires extra protection. See UiO's classification guide to learn about the different data classes. There have always been restrictions on sending such information by e-mail, but now it will be prohibited.
– Red data cannot be sent or stored in e-mail without ensuring sufficient information security, states Alsos firmly. – Regular u