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Reserve an instrument

Find instrument's available time, fill out reservation form, and send it! 

Note! To reserve an instrument, you must be linked to at least one project. 

  1. Find one (or possibly more) instruments you want to use.
  2. Open the Add Reservation panel. This can be done in several ways, for example: 
    • Click on an available slot in the Timeline of the instrument in the Dashboard.
    • Click on the instrument's name (or image) on the Instruments page and click the Reservation button in the right panel that opens. 
  3. Fill out the form with:
    • desired start and end date and time, 
    • a project to be charged,
    • other obligatory fields as well as optional fields (depending on the instrument's setting).
    • By clicking on More at the bottom of the panel to select other resources, you can expand the reservation panel to full width. 
      The reservation panel displays, from top to bottom, the selected instruments, from-to date and time fields, project name, and other fields depending on the instrument's settings. At the bottom, there are Save, Pricing, and More buttons.
  4. Click the Pricing button at the bottom of the panel to check the cost against the balance.
    • A pop-up window will appear, displaying the estimated costs for the new reservation and the project's remaining balance.
    • If a user limit is set for the project, the balance remaining within the user limit will be shown.
      Pricing pop-up window shows the estimated cost 4800 kr and balance 1500 kr.
  5. Click the Save button at the bottom of the reservation panel, then the Confirm button in the pop-up window to submit the reservation.Pricing confirmation pop-up window shows the estimated costs and the remaining balance. Confirm button at the bottom to submit the booking. Cancel button will return the user to the reservation panel.
    • If the estimated costs exceed the balance (as shown in the example above), the reservation will not be made, and you will receive an error message.
    • Some instruments require reservation approval, and such reservations will be marked as Pending until approval is granted.
    • Instruments may have specific restrictions or conditions that can lead to a denial of reservation, accompanied by an error message explaining the reason. 

When the reservation is successful, it will appear on the instrument's Timeline, Calendar as well as in Reservations History. 

  • Reservations History is available as a submenu of RESERVATIONS in the navigation menu.
  • If you click on the reservation in the Timeline or Calendar, or the reservation number in Reservations History, you will see details of the reservation and optionally edit or cancel it.
  • Different cancellation policies apply, and you may need to pay all or part of the cost upon cancellation.
Published Jan. 26, 2022 1:34 PM - Last modified Mar. 22, 2025 2:42 PM
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