Regulations for sideline jobs and owner interests at UiO

1. Introduction

The purpose of these regulations is to protect the university's reputation and confidence in the integrity of the employees, by facilitating the transparency of potential conflicts of interest and how they are dealt with.

The regulations are founded on Section 1-5 Academic and artistic freedom of the Universities and University Colleges Act (lovdata.no) (Norwegian), the provisions of the Civil Servants Act (lovdata.no) (Norwegian), Section 1.1.4 Extra employment of the central provisions of the Basic Collective Agreement (regjeringen.no) (Norwegain), Section 10.13 Extra employment etc. of the Personnel Handbook for State Employees (lovdata.no) (Norwegian) and the Ethical Guidelines for the Public Service (lovdata.no) (Norwegian).

2. Definitions

¡°Sideline jobs¡± are defined as work performed and assignments and offices held in addition to the employee¡¯s ordinary university position, regardless of whether they are paid or not. Work performed through an undertaking or company that is wholly or partly owned by the employee is also considered a sideline job.

¡°Owner interests¡± are defined as the employee directly or indirectly owning a business, interests in a business, securities or other assets that are suitable for generating income for the employee. 

See the guide.

3. What do the regulations govern?

Firstly, Section 6 and 7 of the regulations ban employees from having certain types of  and owner interests without a prior written agreement with UiO. If employees are uncertain about whether their sideline jobs/owner interests are in breach of the ban, UiO shall be asked before the employee undertakes any sideline job or establishes owner interests.       

Secondly, the regulations require that certain employee groups report sideline jobs and owner interests to UiO¡¯s sideline jobs and owner interests register. What employees this concerns is stated in Section 4. The detailed scope of the notification duty is stated in Section 5. 

4. Who is subject to the regulations?

The regulations apply in principle to all employees at UiO. The notification duty rules in accordance with Section 5 apply, however, only to the following employee categories:

• All scientific staff, including research leaders.
• Other employees who have budget authority.

See the guide.

5. Scope of the notification duty

5.1 The employees mentioned in Section 4 shall, with the exceptions that follow from Sections 5.2 and 5.3, report their sideline jobs and owner interests, respectively, to UiO.

Sideline jobs and owner interests that fall outside of the notification duty can be reported to UiO if the employee so desires.

5.2 The notification duty in accordance with Section 5.1 does not apply to sideline jobs that will undoubtedly not violate the employee's obligations in relation to UiO, including:

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