Responsibilities

Employees

Are responsible for:

• Upholding the values and reputation of UiO while working abroad.
• Maintaining regular communication with their department.
• Ensuring their own safety and well-being and report any issues or concerns promptly.
• Informing HR of any plans to perform work for UiO in any other country than regular country of work by filling in a travel tracker/planner and sending it to HR at local unit within set deadlines.
• Obtaining approval from the Head of Department for performing work in another country than what follows the agreed place of work. A travel calendar must be kept.
• Maintain valid documentation of social security membership, preferably in Norway.
• Maintain valid work permits in the country of work.
• Maintain a Norwegian tax deduction card or tax exemption card.
• UiO cannot be held accountable for issues arising because of the employee failing to comply with their responsibilities.

Head of Department

Is responsible for:

• Reviewing and approving applications for work abroad.
• Ensure that the work conducted from abroad aligns with the objectives of UiO.
• If applicable: Cover mandatory employers¡¯ contributions to foreign social security schemes, pension schemes and insurances.
• Review employee¡¯s compliance with visas, work permits, and insurance.
• Collect the travel calendar and forward this to the payroll department in accordance with the applicable guidelines.

ISA 

• Budget for increased compliance costs for long-term work abroad.
• Provide guidance and support for employees working abroad.

_{Consequences of incompliance}

Failure to comply with this policy may constitute a breach of your duty and employment obligations.